What is the status of the ICNMD 2020 Congress?
ICNMD 2020, scheduled to take place in Valencia, Spain in July 2020, has been postponed due to the COVID-19 pandemic. The meeting, now referred to as ICNMD 2021, will take place on 28 May to 1 June 2021.
The ICNMD Local Organizing, Program and Scientific Program Committees put the health and welfare of participants and the local host community at the forefront of its decision-making. The increasing risk regarding the spread of COVID-19 and the travel restrictions that are changing daily led us to this decision. We are also aware that domestic and international restrictions were impacting the ability of many colleagues to participate.
Will my hotel reservation be refunded?
If you have made a hotel reservation within the official block of the Congress partner hotels which include the Ilunion 3 & 4 and Melia Hotel, your reservation has been automatically cancelled. Please note that no deposits were collected at the time of booking. If you have booked outside our official block, please contact the hotel directly.
Will my airfare be refunded?
Please ask your travel agent/airline and let them know you are cancelling or modifying your booking due to the postponement of ICNMD 2020. The responsibility for airfare bookings and refunds falls outside the scope of ICNMD 2020 and will be dependent on the type of fare booked and travel insurance coverage.
I was planning to attend ICNMD 2020 in Spain--can I simply transfer my registration fee to ICNMD’s new dates?
Absolutely. Since the Congress is postponed and not cancelled, your registration will automatically be transferred at no extra cost to the new event. ICNMD 2021 will take place from May 28th to June 1st, 2021. Should you change your mind or be unable to join us over these new dates, please notify us by emailing email@example.com by 30thMay 2020. Any cancellation requests after this date will be subject to the standard cancellation policy that includes an administrative fee of 150 EUR. Should you NOT contact us by 30th May 2020, to cancel your 2020 registration, all paid registrations funds will be transferred to the 2021 event automatically.
Will my teaching course fees be refunded?
Yes. Your teaching course fees will be treated in the same manner as the registration fees listed above.
I am an exhibitor and/or sponsor--will my financial commitment be refunded?
ICNMD 2021 will take place from 28 May to 1 June, 2021. With these new dates confirmed, we hope that you will commit and continue to support the Congress. All sponsors and/or exhibitors will automatically be transferred to the 2021 Congress at no additional cost. The same conditions and location on the floorplan as 2020 will be guaranteed.
Should you decide to cancel your exhibit/sponsorship order and advise us by 30th May 2020, you will receive a full refund. If you do then decide to join the 2021 Congress, we cannot guarantee the same location on the floorplan and/or sponsorship package. Exhibit/sponsorship rates for 2021 are also subject to increase. Please email ICNMD2021firstname.lastname@example.org with your decision by 30th May 2020.
Will I have to resubmit my presentation or poster proposal next year?
No. We hope that you will still be able to present your research and that we can offer you the same spot in the program, an option to edit your submission if required will be available at a later stage. In order to complete the 2021 onsite program we ask that you email email@example.com to confirm your participation. Please note, if we do not receive confirmation from you by 30thMay 2020 your presentation will be removed. If you would rather withdraw your submission or are not sure if you will be able to join us in Valencia during the new event dates please also email firstname.lastname@example.org by 30th May 2020. Should there be a significant number of withdrawals, the Scientific Committee may open a call for additional abstracts at a future date.
If you have already registered for the Congress and wish to cancel your registration, please refer to the Refund Guidelines above. Please note that if you decide to re-register for the 2021 Congress once registration opens in late 2020, rates are subject to increase.