What is the status of ICNMD 2020 Congress?
ICNMD 2020, scheduled to take place in Valencia, Spain in July 2020, has been postponed due to the COVID-19 pandemic. While the final decision is still pending, options for accessibility of virtual scientific content are being considered for July 2020—more details to follow.
Why has ICNMD 2020 been postponed?
The ICNMD Local Organizing, Program and Scientific Program Committees put the health and welfare of participants and the local host community at the forefront of its decision making. The increasing risk assessment regarding the spread of the COVID-19 and the travel restrictions that are changing daily led us to take this decision. We are also aware that domestic and international restrictions were impacting the ability of many colleagues to participate.
Will my hotel room reservation be refunded?
If you have made a hotel room reservation within the official block of the conference partner hotels which include the Ilunion 3 & 4 and Melia Hotel, your room reservation has been automatically cancelled. Please note, no deposits were collected at the time of booking. If you have booked outside our official block, please contact the hotel directly.
Will my airfare be refunded?
Please ask your travel agent/airline and let them know you are cancelling or modifying your booking due to the postponement of ICNMD 2020. The responsibility for airfare bookings and refunds falls outside the scope of ICNMD 2020 and will be dependent on the type of fare booked and any travel insurance coverage.
I was planning to attend ICNMD 2020 in Spain--can I simply transfer my registration fee to ICNMD’s new dates (when confirmed)?
Yes. The conference is postponed rather than cancelled so your registration can be transferred at no cost to the new event dates (when confirmed). Should you change your mind or be unable to join us at the new dates, please notify us by sending an email to email@example.com by May 1, 2020. Any cancellation requests after this date will be subject to the standard cancellation policy including an administrative fee of 150 EUR.
Can my conference registration fee be refunded?
Yes. All delegates who wish to receive a refund can do so by sending an email to firstname.lastname@example.org. We are currently in discussions around a replacement meeting, but no dates have been set. Once determined, you will be notified of the new meeting dates and can decide on whether you are still able to join us. At that time, you will be given the option to simply transfer your registration fees to the new meeting.
Will my teaching course fees be refunded?
Yes. Your teaching course fees will be treated in the same manner registration fees as listed above.
I am an exhibitor and/or sponsor--will my fees be refunded?
While the final decision hasn’t been made yet, virtual options are being considered for July as well as options for postponing until later in the year or next year. We hope that you will commit to exhibiting and/or sponsoring the Congress within the new parameters, when announced. If yes, then we will transfer your booth booking and/or sponsorship and guarantee the same conditions and place on the floor plan as had been confirmed for 2020.
If you decide to cancel your booth booking/sponsorship and let us know by May 1, 2020, we will refund you fully. If you do then decide to join the Congress within the new parameters, we will not be able to guarantee the same location on the floor plan and/or sponsorship package. Exhibit/sponsorship rates for 2021 are also subject to change. Please email ICNMD2020-Sponsorship@icsevents.com with your decision by May 1, 2020.
Will I have to resubmit my presentation or poster proposal next year?
No. We hope that you will still be able to present your research and that we can offer you the same spot in the program. However, if you would rather withdraw your poster/oral presentation or are not sure if you will be able to join us in Valencia during the new event dates please email email@example.com by May 1,2020. We may then go out with a call for additional abstracts at a future date to fill the vacant spots in the program if we receive a large number of withdrawals.
If you have already registered for the Congress and would like to cancel your registration, please refer to the Refund guidelines above. If you would like to cancel your registration but keep your submission in the program please email firstname.lastname@example.org. Please note, when you decide to re-register for the Congress once registration opens, rates for 2021 are subject to change.
Is it still safe to travel to Spain if I want to meet partners even if ICNMD is not being held this year?
The decision to travel is your choice and you are responsible for your personal safety abroad. Please check Spain’s official Health Ministry website for the latest information.